Centralized Control for Multi-Owner Vacation Rental Portfolios
Managing a scattered portfolio of vacation rentals, luxury villas, and boutique apartments presents operational challenges that standard hotel software cannot address. Each property is located at a different address, belongs to a different property owner, operates under unique commission terms, and relies on mobile cleaning and maintenance teams. ROI-PMS is purpose-built to give property management companies and multi-property hosts complete operational clarity, financial transparency, and end-to-end automation.
Automated Owner Statements and Commission Calculations
For property management agencies, reconciling monthly accounts across dozens of homeowners is often a time-consuming administrative burden. ROI-PMS eliminates manual spreadsheet calculations by automatically tracking gross revenue, deducting channel commissions, factoring in operational expenses, and calculating management fees based on custom percentage or fixed-rate agreements.
- One-Click Owner Statements: Generate transparent, itemized monthly reports for each homeowner showing gross bookings, OTA channel fees, cleaning costs, maintenance expenses, and net payouts.
- Unit-Level Expense Tracking: Log maintenance repairs, supply replenishments, and professional laundry charges directly to the relevant unit for clean bookkeeping.
- Built-In Israeli Fiscal Compliance: Issue legal digital invoices and receipts compliant with Israel Tax Authority standards, including automated 0% VAT calculations for qualified foreign tourists.
Unified Multi-Calendar and Real-Time Channel Synchronization
Logging into separate accounts to update calendars across 15, 30, or 80+ properties is inefficient and leads to double bookings. ROI-PMS consolidates your entire portfolio into a centralized visual multi-calendar, synchronizing rates, availability, and restrictions seamlessly across major platforms including Booking.com and Airbnb.
- Instant Multi-Channel Updates: Date blocks, rate adjustments, and minimum-stay rules applied in the master calendar update instantly across all connected distribution channels.
- Branded Direct Booking Engine: Launch a centralized booking portal for your agency where guests can search your entire catalog by location, dates, or property type—driving commission-free direct reservations.
- Dynamic Pricing and Portfolio Rules: Apply seasonal rate adjustments, weekend premiums, and stay-length rules across your entire portfolio or tailor them to individual properties.
Field Operations: QR Housekeeping, Smart Access, and Energy Savings
Geographically dispersed apartments demand automated logistics to eliminate endless phone calls and unnecessary coordination trips:
1. QR-Based Mobile Housekeeping Checklists
Housekeepers access a dedicated mobile interface with role-based permissions. Upon completing a turnover, the cleaner scans a designated QR code inside the property, completes the quality checklist, and attaches inspection photos. The unit status in the master calendar immediately switches to clean and ready for check-in.
2. Keyless Self Check-In with Dynamic Smart Lock Codes
Automate guest communications via WhatsApp or email. Once the guest completes digital registration and payment verification in the guest portal, the system generates a unique smart lock access code that is valid only for the reserved stay duration.
3. Maintenance Ticketing and Automated Energy Control
Staff can log maintenance requests from their mobile devices with photo attachments and assign tasks directly to technicians. Integrated smart relays (Shelly/KNX) automatically turn off air conditioning and water heaters upon checkout, cutting unnecessary utility bills in vacant units.
Predictable Pricing Built for Scaling Portfolios
ROI-PMS is designed to help property managers scale their portfolio without inflating operational overhead or paying variable booking penalties. Our transparent subscription model includes a base package at ₪400/month (up to 20 units) or ₪650/month (above 20 units), optional add-on modules at ₪300/month (₪500 above 20 units), or an all-inclusive plan at ₪1,400/month (₪2,100 above 20 units) with zero hidden channel-commission fees.